Minutes VV Soccer Club Meeting, January 10, 2010
7:00 pm Murphy’s Grill
Members Present: Dave, Craig, Cindy, Lisa, Debbie, Juan Carlos and Gancarla
Secretary Report – Minutes send to Craig, posted on website, Craig approved, Cindy second. Still need a club secretary, will check with Steve D’Angelo to see if they have a team parent that would be interested.
Treasurer’s Report – Club balalance, $12,670.84
Outstanding Club Debt - 0, rec’d an invoice that night for AYSA registration, $583.50
Oustanding Team Balance
Vixens$240.00, paid 1/11, $60.00 credit
Registrar’s Report - 6 teams
Committee Reports - Lisa Garcia – asked to order 12 cases white paint for soccer lockers
Public Relations – High school teams in play until late January, early February. Ran ads for U-12 boy’s tryouts. No recent articles.
Coaching Director – E Clinic
Cindy has spoken to the training director, there are currently 8 coaches, for 15 participants they will bring a clinic here, Dave motioned to approve adding more coaches interested in the class and the club picking up the difference in cost so that they would teach the clinic here in the Verde Valley. Motioned approved Cindy will contact AYSA and schedule a clinic here for early February. Club to pay up to $750.00
VP Reports
Craig, Girl’s Report – Still need a U-10 Coach, Lisa will contact Christy Walters in VOC, possibly interested. U-12, scheduled a friendly on 1-18 with Flagstaff, U-14 Craig practicing, first tournament February 6 and 7th. U-16 and U-18 in high school ball.
Cindy Boys Report – Cindy will check with Jeff Wasall to see if they are interested in the U-10 coaching position. U-12 tryouts with Steve D’Angelo scheduled for Sunday January 17th, Cottonwood Kids Park from 2 to 4:00 pm, U-12 Victorious registered and practicing, U-14 practicing, playing some friendlies with Flagstaff on 1-18 and U-14 girls on January 24th. Gancarla asked if a schedule could be added to the website with local games scheduled so other teams could attend. U-16, Cory is interested in starting up a team, U-18, Dave plans to have tryouts in February. Cindy asked if I would contact Allen Reeves and get his team roster from 2008 so Cory could contact the boys for possible tryouts. I will email Allen.
Bylaw Status: Debbie has contacted AYSA many times regarding the status of the bylaws and has not heard back from Lori Howell. Dave suggested she try contacting Lori’s Supervisor, otherwise we will assume they are approved, sign off and registrar with the Secretary of State. Debbie will contact Michele to get the Bylaws and the most recent contact list. She will get that contact list updated and distributed to members.
Community Projects.
Clarkdale – Sedona Fence project, voted on and approved up to $3500.00.
Craig suggested we consider the Mingus High School Turf Field as an option for community projects. There are five contractors willing to place and finance the field for Mingus. They are also looking for donations, have a program $1,000 for 5 years.
Training – Scheduled for 1/30 and 1/31, 10:00 to 11:30 and 1:00 to 2:30 at Red Rock High School, cost to club, $2,000.00. Plan to schedule another training session for summer.
Dave said with all club funds going to out to training and community projects need to consider putting a 60 day limit on outstanding team debt owed to the club.
Next Meeting 2-8-2010
7:00 pm Murphy’s Grill
Verde Valley Soccer Club Minutes, February 8, 2010
Members Present: Becky Backus, Cindy Hauserman, Will Guerts, Lisa Garcia, Dave Miller, and Debbie Hughes
Minutes from January approved by Will, second by Lisa.
Contact List: Debbie updated the contact list and presented to members for corrections and approval.
Treasurer’s Report: Check Book Balance, $10,147.34, Outstanding Club Debt, bills presented during the meeting will send out emails for approval of debt to AYSA and Eurosport.
Outstanding Team Debt, Victory, $952.56
Dave asked Debbie to get with all teams and collect balance due, he does not want to carry balances for over 30 days. Debbie will send out an email to all teams.
Registrar’s Report - Becky95 Players
Uniforms: Lisa said that Eurosport is keeping up with orders, having some trouble receiving invoices, she is working with them on correcting address. Debbie asked Lisa to email her the invoices in the future as she receives them.
Public Relations: No updates or information from Teams. Uniroyal Promotion in Sedona, we will receive $150.00 for participation.
Coaching Director: E Clinic set up for last weekend in February, need to get with all participants.
VP Reports
Craig - Victory attending a tournament last weekend in Phoenix, won first place in their bracket, High School teams finishing up high school season. Will’s team, Vixen’s playing friendlies.
Cindy - Working on getting Bruce Spinski’s U-12 Team registered. Steve D’Angelo is not going to coach the team, he is interested in helping with training. Getting balance of boys teams registered and scheduling friendlies. Dave doesn’t have enough players to put a team together for U-18, he will get with Sedona and Mingus Boys to see if they are interested.
Bylaw Status: AYSA sent an email noting changes/additions to bylaws, Debbie forwarded to Cindy. Tony has been out of town, she will update changes by next meeting and bring corrected copy to meeting ready for signature.
Community Projects: Clarkdale / Sedona Fence Project. In Sedona, the fencing project will be complete in two weeks, in Clarkdale, complete in four weeks. Club previously approved to pay $3,500.00
Training: Winter Review. Camps looked good, happy with quality of training.
Next Meeting, 3-8-2010, 7:00 Murphy’s Grill, Cottonwood
VV Soccer Club Minutes, Meeting March 8, 2010
Members Present, Dave Miller, Cindy Hauserman, Buddy Rhodes, Stephanie Farmer, Lee Canning, Bruce Spitske, Will Guerts, Craig Backus, and Debbie Hughes
Minutes from last months meeting approved by Will, second by Cindy
Contact List, Debbie updated list, will have Stephanie and Bruce update their information and email out tomorrow.
Treasurer’s Report, Club Balance, $7963.84, Outstanding Club Debt, $3,247.44, Outstanding Team Debt, Victory, paid $952.56, Victorious owe $2044.52, Velociraptors, paid $1000.00 balance due $767.03, Girls G92 paid $840.00, Vixons, $41.55
Debbie asked for approval to pay outstanding club debt to Eurosport of $48.27 and Yavapai Fence $3199.50. Approved by Will, second by Craig.
We received a check from Uniroyal for $150.00 for the tire / ball promotion. Buddy read the minutes at the last meeting regarding payment of team balances within 30 days, he said that it is not written in the policies or bylaws that way, needs to be voted on and approved. He said that in the worst economic times possibly we can work with the teams on their registration and make them pay for uniforms upfront. It was decided that this would be added to next month’s agenda for discussion and possible vote. Buddy questioned the clubs willingness to pay for Community Projects, not benefiting all players in the club and at 95 players, the extra funds collected at registration do not cover the price for these projects. He had hoped the club could do something for the Mingus Field but can see the club doesn’t have the funds.
Registrar’s Report, Players – 96, Teams – 7, Administrators – 15.
Supply Order, Dave will order 5 cases each blue and white paint.
Public Relations, Debbie brought the Cottonwood Life and Leisure Spring Edition to the meeting for approval of ad, will be placing ad for Summer edition of the magazine tomorrow. No changes. Lee will put an article together for the Community Project of the fences and send to newspapers. Debbie placed an article in the newspapers regarding the Victory’s first place win, any other press releases email to Debbie.
Coaching Director, E Clinic scheduled for 3/19 to 3/21 at Posse Grounds, so far 8 participants, Cindy will check with three others, must be a registered coach or administrator, get paperwork filled out for extra persons, club possibly will have to pay $300.00 at this time.
Referee Training, Dave is not sure if Les will train at this time, Lee is not set up with AYSA, can check into qualifications.
Vice Presidents Report, Craig U10 and U11, need teams, U-12 two teams in VV, one in club. Cindy, need growth in U-10 area as well, Jay Wessel was considering coaching a team due to health issues will hold off until next year and coach U-11, Stephanie and Juan Carlos U-12, U-14 Cindy, U-16 through U-18, Dave has about seven players, needs players and will have a tryout. Email him names and numbers of potential players. Cory to assist.
Soccer Loccer, all stocked well, Sedona is shared with RR Youth Football, AYSA, AYSO, Dave asked to make sure all we know which equipment is ours.
Bylaw Status, Cindy said they are still working on making the changes, it is very time consuming. Dave asked if it could be complete by April meeting.
Competitive Team Affiliation, with Gilbert Club possibly one year out per Tom Bartmeller. Flagstaff got wind of our interest in becoming affiliated with the Gilbert Club and asked if they could look into doing so as well. Affiliation will open up our club to sponsoring tournaments, better training, and trading players.
Community Projects, Clarkdale fencing is complete, Sedona fencing and nets are currently being worked on, slow due to weather and rock. Club total without tax, $3199.50, check given to Craig Backus.
Summer Training, Schedule after AYSO summer training, June 14th through June 18th.
Will Guerts will check into Sedona Fields availability.
Coaches Report, Cindy – Velociraptors, scheduling friendlies and field trips to games, Craig – Victory, tournament in Alburquerque, good competition, nice complex, next weekend Ostrich Festival, Will attending Ostrich Festival playing side by side the Victory, Bruce, U-12, said Steve opted out of coaching after the January meeting, lost some players, have boys that want to play, funds are an issue. Lee – Vitality, still trying to get started back up after High School trying to get new players registered. Buddy, taking some time off after state championship, looking at summer program with inside play, open gym and a summer league, talking to Mike Reemer and waiting to hear back from Tom at Sedona High. Buddy also questioned the new teams interested in starting up a team in an existing age bracket, must do so without affecting another team in same age bracket or taking players from another team Buddy also wanted to mention that he was upset the winter training funds did not include Lee and his teams since these players were all in high school ball and could not participate. These girls pay same costs as other players. He wanted to know if the same funds were available to Lee’s team and his team to use now, after some thought Dave said they could look at possibilities.
Debbie asked about the summer training would the club pay for it again and pointed out that with the club has spent over $6,000 in community projects since March of 2009 and $5500.00 in training in the last two sessions, it needed to be considered whether the club could afford the $4,000 in summer training. She also would like the members to consider letting the teams pay for their own shipping on supplies and uniforms. Some orders are small and cost as much as a large order to ship. Dave will put this on the agenda and will be voted on at the next meeting in April. The Club is spending more than it is bringing in on it’s registration fees, need careful though.
Dotting I’s and Crossing T’s, Dave just wanted to make sure all coaches and members are following all club procedures.
Concussion Policy, new AYSA concussion policy, literature available for the coaches at the meeting.
Team Travel, Kelly with One Source Hospitality contacted Dave would like to handle team travel arrangements and the club would get $5 to $7.00 per room back.
Mingus Multi-Purpose Field, per Buddy was short $50,000 per last meeting he attended, the school is trying to raise funds, had hoped the club could help. New turf field, all weather running track. Possibly approved but holding off on bleachers.
Rimrock Yavapai County Vista Community Soccer, looking for volunteer help
Next Meeting, April 12, 2010, 7:00 Murphy’s Grill, Cottonwood
